Effective date: 24/04/2026
Last updated: 24/04/2026
This Privacy Policy explains how Motion, a service and brand associated with G.A.P. Vassilopoulos Group (“Motion”, “we”, “us”, or “our”), collects, uses, stores, shares, and protects personal data when you visit https://motion.com.cy/, submit an enquiry, interact with our website, or otherwise engage with our services.
This Privacy Policy is intended for the Motion website and related website interactions. If you use a separate Motion mobile app, driver platform, courier portal, business dashboard, or other service, additional privacy notices or platform-specific terms may also apply.
1. Who we are
Motion is presented on its website as a logistics and delivery technology solution for:
- drivers seeking delivery opportunities,
- businesses seeking last-mile delivery services and dispatching tools, and
- courier operations seeking real-time tracking and operational visibility.
For the purposes of applicable data protection law, the data controller is:
[Insert full legal entity name]
Part of G.A.P. Vassilopoulos Group
20 Strovolos Avenue, 2011 Strovolos, Nicosia, Cyprus
Phone: +357 22 710 000
Email: [Insert privacy/contact email]
If a different legal entity acts as controller for specific services, contracts, or app features, that entity will be identified in the relevant agreement, form, or supplemental privacy notice.
2. Scope of this Privacy Policy
This Privacy Policy applies to personal data collected through:
- the Motion website,
- the Motion contact form,
- email, phone, and other communications with us,
- cookies and similar technologies used on the website,
- social media pages linked from the website,
- business development, customer service, and operational communications connected with Motion.
This Privacy Policy does not apply to third-party websites, platforms, or services that we do not own or control, even if they are linked from our website.
3. What personal data we collect
Depending on how you interact with Motion, we may collect the following categories of personal data:
A. Information you provide directly
- Full name
- Email address
- Phone number
- Company name
- Job title
- Message contents and enquiry details
- Any other information you choose to submit to us
B. Business and relationship data
- Information relating to your company, delivery needs, service interests, or operational requirements
- Records of communications, enquiries, requests, complaints, or support interactions
- Contracting and commercial information where relevant
C. Website usage and technical data
- IP address
- Browser type and version
- Device type
- Operating system
- Referring URLs
- Pages viewed and actions taken on the website
- Date/time access data
- Cookie identifiers and consent preferences
D. Fraud prevention and security data
- Information collected through security tools used to protect the website and services
- Signals relating to abuse, spam prevention, and suspicious activity
E. Driver or applicant data
If you apply to become a driver, courier, partner, contractor, or service provider, we may collect additional information during the onboarding or contracting process, such as identification, licensing, banking, compliance, insurance, and eligibility information. This will be governed by the applicable form, onboarding documentation, contract, or supplemental privacy notice.
4. How we collect personal data
We collect personal data:
- when you submit the website contact form,
- when you contact us by email, phone, or social media,
- when you browse or interact with the website,
- through cookies and similar technologies,
- through security and anti-spam tools,
- from business partners, service providers, public sources, or corporate representatives where appropriate,
- during pre-contractual discussions, onboarding, or service delivery.
5. How we use your personal data
We may use your personal data for the following purposes:
- to respond to enquiries and contact requests,
- to provide information about Motion and its services,
- to assess interest from drivers, businesses, or courier operators,
- to communicate with prospective customers, partners, drivers, and suppliers,
- to manage commercial relationships and negotiations,
- to operate, maintain, and improve the website,
- to analyze website performance and user engagement,
- to protect the website, systems, users, and business from fraud, misuse, and unauthorized access,
- to comply with legal, regulatory, tax, accounting, and compliance obligations,
- to establish, exercise, or defend legal claims,
- to send marketing communications where permitted by law and subject to your choices.
6. Legal bases for processing
Where the GDPR or other applicable data protection laws apply, we rely on one or more of the following legal bases:
- Consent – for example, where you consent to optional cookies or request to receive marketing communications.
- Pre-contractual steps – where processing is necessary to respond to your request before entering into a contract.
- Contract – where processing is necessary to perform a contract with you or your organization.
- Legal obligation – where processing is required to comply with applicable law or regulatory requirements.
- Legitimate interests – including managing enquiries, improving services, securing the website and systems, preventing abuse, operating our business efficiently, and communicating with business contacts, provided such interests are not overridden by your rights.
7. Cookies and similar technologies
The Motion website uses cookies and similar technologies. Based on the website interface, these may include:
- Strictly necessary cookies for core website functionality,
- Preference cookies to remember settings,
- Statistics/analytics cookies to understand website usage,
- Marketing cookies to support advertising or cross-site tracking, where used.
We may also use a consent management platform to collect and record your cookie preferences.
You can manage your cookie choices through the cookie banner or your browser settings. Blocking some cookies may affect website functionality.
A separate Cookie Policy or cookie banner settings may provide additional details.
8. Google reCAPTCHA
The contact form on the website is protected by Google reCAPTCHA. reCAPTCHA helps us prevent spam, abuse, and automated misuse of our website forms.
When reCAPTCHA is used, Google may collect information such as your IP address, device/browser data, and interaction data in accordance with Google’s own privacy policy and terms. By using the protected form, you acknowledge that this processing may occur for security purposes.
9. Marketing communications
We may send you marketing or business development communications where allowed by applicable law, including where:
- you have consented,
- you requested information from us,
- your organization has an existing relationship with us, or
- we otherwise have a lawful basis to contact you.
You can opt out of marketing communications at any time by using the unsubscribe method provided in the communication or by contacting us at [Insert contact email].
10. Sharing your personal data
We may share personal data with:
- companies within G.A.P. Vassilopoulos Group,
- IT, hosting, website, analytics, CRM, and communications providers,
- marketing and digital service providers,
- customer support and operational service providers,
- professional advisers, auditors, insurers, and legal counsel,
- regulators, public authorities, law enforcement, or courts where required,
- potential buyers, investors, or corporate reorganization participants where permitted by law,
- other parties where you have given consent or where disclosure is otherwise lawful.
We do not sell personal data in the ordinary meaning of the term.
11. International transfers
Some of our service providers may process personal data outside Cyprus or the European Economic Area. Where personal data is transferred internationally, we will take appropriate safeguards as required by applicable law, such as adequacy decisions, contractual safeguards, or other approved transfer mechanisms.
12. Data retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including to:
- respond to and manage enquiries,
- maintain business records,
- comply with legal, tax, accounting, and regulatory obligations,
- resolve disputes,
- enforce agreements,
- protect our legal rights.
Retention periods may vary depending on the type of data, the purpose of processing, and legal requirements. When personal data is no longer needed, we will delete, anonymize, or securely archive it in accordance with applicable law.
13. Security
We implement reasonable technical and organizational measures designed to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. However, no website, system, or transmission method can be guaranteed to be completely secure.
14. Your rights
Subject to applicable law, you may have the right to:
- request access to your personal data,
- request correction of inaccurate or incomplete data,
- request deletion of your data,
- request restriction of processing,
- object to certain processing,
- request portability of data,
- withdraw consent where processing is based on consent,
- lodge a complaint with the Cyprus Commissioner for Personal Data Protection or another competent supervisory authority.
To exercise your rights, please contact us at [Insert privacy/contact email].
We may need to verify your identity before processing your request.
15. Children
The Motion website and services are not directed to children, and we do not knowingly collect personal data from children through the website without appropriate legal basis or authorization.
16. Third-party links
The website may contain links to third-party websites, including social media platforms and Google services. We are not responsible for the privacy, security, or content practices of third-party websites or services. You should review their policies separately.
17. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date. Where required by law, we will take additional steps to notify you.
18. Contact us
If you have questions about this Privacy Policy or our handling of personal data, please contact:
[Insert full legal entity name]
Part of G.A.P. Vassilopoulos Group
20 Strovolos Avenue, 2011 Strovolos, Nicosia, Cyprus
Phone: +357 22 710 000
Email: [Insert privacy/contact email]